Company information

Who this company is — on its letterhead, its documents, and to the assistant. A customer has to be able to identify you, pay you, and — for e-Invoice — match your TIN.

Phone app

Scan this to connect the LedgerCore scan app to this company — no address to type. In the app's sign-in screen tap Scan QR code, or point the phone's camera at it. For a code that also fills in a person's email, use Phone QR beside them under Users.

The code opens

Taxes & charges

What this company levies. Ticked codes appear on the invoice form — a restaurant runs a service charge, a bakery does not. Line-level sales tax is typed per line; these apply to the whole document.

Accounts

Who can sign in to this company's books. Only an owner can add or change accounts; a deactivated account is signed out everywhere at once.

Closing the books

Once a period has been reported — to a director, an auditor, LHDN — its figures should stay the figures that were reported. Closing makes that a rule the books enforce, not a promise.

Depreciation

Each fixed-asset account wears out at its own rate. Once a financial year has ended, the books write that year’s depreciation themselves — on what each account holds at the year end, for the whole year — and keep it in step with the accounts until the year is closed.

Your data

Every table in these books and every file uploaded to them, in one zip: the tables as JSON exactly as the database holds them, the paper as it was uploaded, and a manifest with row counts and checksums. Passwords and sign-in sessions are left out.

Take a copy before a company is closed. Closing a company deletes its books, and nothing else keeps a copy. Only an owner can download this, and each download goes on the activity record.

Activity

Every change made to these books, by whom and when — people and the assistant alike. Only changes are recorded, not what was merely looked at. The record cannot be edited, from here or anywhere. Only an owner can read it.

Posting preferences

The house rules for which account each kind of paper lands in — "flour goes to 1310 here". Written first by setup, added to by the agent as it learns, and yours to edit any time. The agent reads this before every account it picks, and follows it over its own judgment.

The firm's practice

The accounting firm's standard for every company it keeps books for, kept in the control centre and sent here. The agent follows it wherever the preferences above say nothing; where they say something different, the preferences above win — so an exception for this company is written there, not here.

Where each rule came from

Every rule above, with who wrote it, the day it took effect and what it was answering. Changing a rule does not erase the old one — it closes it on the day the new one opens, so a document posted in January can still be answered for in June.

Posting defaults

The accounts a posting starts from, per document kind. They only pre-fill the posting form — every entry is still shown and confirmed by a person, and any of it can be changed there. Leave one empty to pick the account at posting time.